Invoice template for freelance designers
By the Billebly team · Published 6 May 2026 · Last updated 28 September 2026
Design invoices often need to itemize more than a single fee: concepts, revision rounds, and licensing terms all affect what a client is actually paying for. Spelling these out avoids disputes about what was included.
What to include
- Your name or studio name, full address, and contact details
- Your VAT number, if you're VAT-registered, and your business registration number where your country requires it (for example, your KvK number in the Netherlands)
- The client's name and address, the project name, and the client's VAT number if they're a business in another EU country
- A sequential invoice number and the invoice date
- Line items broken out by deliverable (concept, revisions, final files)
- Usage or licensing terms, if the fee depends on how the work will be used
- The subtotal, VAT rate and amount (or "Reverse charge" for a business client elsewhere in the EU), the total due, and accepted payment methods
Example invoice
From: Alex Rivera Design, Utrecht, Netherlands
KvK: 34567890. VAT: NL345678912B01
To: Atlas Studio B.V., Amsterdam, Netherlands
Invoice #: 0057. Date: 6 May 2026
| Description | Amount |
|---|---|
| Brand identity, initial concepts (2) | €900.00 |
| Revision round 2 | €250.00 |
| Final files & usage license (web + print) | €350.00 |
| Subtotal | €1,500.00 |
| VAT (21%) | €315.00 |
| Total due | €1,815.00 |
Due: 20 May 2026 (payable online by card)
Sending it with Billebly
Save a client's standard line items once (concept, revisions, licensing) and reuse them on the next invoice instead of rebuilding the breakdown from scratch. Your client gets a hosted invoice with a pay-now button, so there's no back-and-forth over how to send payment for a design fee.