[{"data":1,"prerenderedAt":218},["ShallowReactive",2],{"\u002Ftemplates\u002Ffreelance-invoice-template":3},{"id":4,"title":5,"body":6,"date":207,"description":208,"extension":209,"icon":210,"meta":211,"navigation":212,"path":213,"seo":214,"stem":215,"updated":216,"__hash__":217},"templates\u002Ftemplates\u002Ffreelance-invoice-template.md","Freelance invoice template (Word, Excel, Google Docs)",{"type":7,"value":8,"toc":198},"minimark",[9,13,18,21,30,35,45,79,83,106,170,176,179,183,186,190],[10,11,12],"p",{},"Whatever you freelance in (design, writing, development, or something else),\na client invoice needs to answer the same questions clearly: who's billing,\nfor what, how much, and by when. Download the template below, replace the\ngrey placeholders, and save it as a PDF to send.",[14,15],"template-downloads",{"docx":16,"xlsx":17},"\u002Fdownloads\u002Fbillebly-freelance-invoice-template.docx","\u002Fdownloads\u002Fbillebly-freelance-invoice-template.xlsx",[10,19,20],{},"Both files include the fields an EU invoice needs: your VAT and\nregistration numbers, the client's VAT number for reverse-charge invoices,\nand a VAT line. The Excel version also adds up line items, VAT, and the\ntotal for you.",[10,22,23,24,29],{},"Rather not edit a file? The ",[25,26,28],"a",{"href":27},"\u002Ftools\u002Finvoice-generator\u002F","free invoice\ngenerator"," builds an invoice from a\nshort form and downloads it as a PDF, with no signup.",[31,32,34],"h2",{"id":33},"what-to-include","What to include",[10,36,37,38,44],{},"In the EU, the list of details an invoice must show comes from ",[25,39,43],{"href":40,"rel":41},"https:\u002F\u002Feur-lex.europa.eu\u002Flegal-content\u002FEN\u002FTXT\u002F?uri=CELEX:02006L0112-20250414",[42],"nofollow","Article 226 of the EU VAT Directive",", which every country applies, sometimes with a few national additions:",[46,47,48,52,55,58,61,64,67,70,73,76],"ul",{},[49,50,51],"li",{},"Your name or business name, full address, and contact details",[49,53,54],{},"Your VAT number, if you're VAT-registered",[49,56,57],{},"Your business registration number, where your country requires it on\ninvoices (for example, your KvK number in the Netherlands)",[49,59,60],{},"The client's name and address and, if useful, the project it relates to",[49,62,63],{},"The client's VAT number, if you're invoicing a business in another EU\ncountry under the reverse charge",[49,65,66],{},"A unique, sequential invoice number and the invoice date",[49,68,69],{},"A description of the work, with quantities or hours where relevant",[49,71,72],{},"The rate or fee for each line item",[49,74,75],{},"The subtotal, the VAT rate and amount, and the total due, or a note\nexplaining why no VAT is charged (for example \"Reverse charge\")",[49,77,78],{},"Payment terms (e.g. due on receipt, or net 14\u002F30) and how the client can pay",[31,80,82],{"id":81},"example-invoice","Example invoice",[10,84,85,89,90,93,94,96,99,100,102,105],{},[86,87,88],"strong",{},"From:"," Alex Rivera, Freelance Copywriter, Amsterdam, Netherlands",[91,92],"br",{},"\nKvK: 12345678. VAT: NL123456789B01",[91,95],{},[86,97,98],{},"To:"," Bloom & Co. B.V., Utrecht, Netherlands",[91,101],{},[86,103,104],{},"Invoice #:"," 0057. Date: 18 August 2026",[107,108,109,122],"table",{},[110,111,112],"thead",{},[113,114,115,119],"tr",{},[116,117,118],"th",{},"Description",[116,120,121],{},"Amount",[123,124,125,134,142,150,158],"tbody",{},[113,126,127,131],{},[128,129,130],"td",{},"Website copy, homepage and 3 landing pages",[128,132,133],{},"€1,400.00",[113,135,136,139],{},[128,137,138],{},"Revision round (2 hrs × €85)",[128,140,141],{},"€170.00",[113,143,144,147],{},[128,145,146],{},"Subtotal",[128,148,149],{},"€1,570.00",[113,151,152,155],{},[128,153,154],{},"VAT (21%)",[128,156,157],{},"€329.70",[113,159,160,165],{},[128,161,162],{},[86,163,164],{},"Total due",[128,166,167],{},[86,168,169],{},"€1,899.70",[10,171,172,175],{},[86,173,174],{},"Due:"," 1 September 2026 (payable online by card or bank transfer)",[10,177,178],{},"The VAT rate depends on where you're based: 21% is the standard Dutch\nrate. A client in another EU country with a valid VAT number would get\nthe same invoice with no VAT line, their VAT number added, and a\n\"Reverse charge\" note in its place.",[31,180,182],{"id":181},"using-the-template-in-google-docs-or-sheets","Using the template in Google Docs or Sheets",[10,184,185],{},"Upload the Word file to Google Drive and open it with Google Docs, or upload\nthe Excel file and open it with Google Sheets, where the VAT and total\nformulas keep working. When it's filled in, use File > Download > PDF to get\na copy to send.",[31,187,189],{"id":188},"sending-it-with-billebly","Sending it with Billebly",[10,191,192,193,197],{},"Instead of filling in a template by hand each time, Billebly generates the\ninvoice from your client and line-item details, gives it a number and due\ndate automatically, and attaches a hosted payment link so the client can pay\nonline. It moves to \"paid\" on its own once they do. No manual tracking is\nrequired. See ",[25,194,196],{"href":195},"\u002Fsolutions\u002Finvoice-generator-for-freelancers\u002F","how invoicing for freelancers works in\nBillebly",".",{"title":199,"searchDepth":200,"depth":201,"links":202},"",2,3,[203,204,205,206],{"id":33,"depth":200,"text":34},{"id":81,"depth":200,"text":82},{"id":181,"depth":200,"text":182},{"id":188,"depth":200,"text":189},"2026-08-18","Download a free freelance invoice template for Word or Excel, also usable in Google Docs and Sheets, with EU VAT and registration fields, plus an example invoice.","md","receipt",{},true,"\u002Ftemplates\u002Ffreelance-invoice-template",{"title":5,"description":208},"templates\u002Ffreelance-invoice-template","2026-09-28","FeTNIBy0908-oLp5zrQsZkYElngSQ1Al9sbBdwMoy3I",1792840629282]